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Welcome to the Neighborhood

If you rent a home in the community, then you’re part of the community, so welcome aboard! Please take time to get to know your fellow members at community events, meetings and social gatherings.

Sometimes it can be difficult to contact new members to announce a party or meeting, especially those leasing from an out-of-state owner or a corporation. If this is you, please let the community association manager or a board member know your name, address and phone number so that you can be added to the mailing list..

In case your landlord hasn’t passed along this information, here are a few tips to make living in the homeowners association community enjoyable and stress free:

  • All residents—owners and renters—must comply with HOA rules and regulations. They’re reasonable rules that protect property values, preserve the nature of the community and make more life enjoyable for everyone. If you need a copy of the rules, please contact the community association manager or a board member. The HOA has the legal authority to enforce all rules, which is done equitably and consistently. Although the HOA doesn’t desire to take action against those who may not have received this important information, it’s their obligation to do so.
  • Renters are entitled to all the privileges of association membership except voting, but first the HOA must become familiar with you as a new member. Contact the community association manager or a board member to provide your contact information. That gives you the advantage of knowing what’s going on in the community.
  • You don’t have to own your home to be interested in your community. If you’d like to volunteer for a committee or other type of service to the HOA, please do so. Responsible, service-minded residents are the backbone of the HOA, regardless of their ownership status.
  • If your lease is near ending and you’re moving away, you will be missed! Before you leave, please notify the community association manager or tell a board member.

So, welcome to the community. Please enjoy your experience here—perhaps enough to become an owner some day.

Tips for Successful Renting

Approximately four in 10 homes in suburban America are occupied by renters. If your unit is one of those homes—or about to become one—here are a few tips that will help you, your renters, and the Homeowners Association.

  • Talk to the Manager: The community association manager can give you important information about what the association requires of owners and renters and tips about the rental process that will be very helpful, especially if you’re leasing for the first time. The manager has sample leases you can use and copies of the HOA rules to give to your tenants.
  • Check the Documents: Make sure you comply with the HOA’s governing documents—the bylaws and CC&Rs. They may contain special requirements for nonresident owners who lease their units.
  • Educate Prospective Tenants: Be sure to inform prospective renters about the special considerations of living in a community association before they sign a lease. The HOA will be happy to give you a copy of the rules to pass along.
  • Use a Lease Addendum: No doubt you’ll have your renters sign a lease. Please attach an addendum to your lease that covers the specifics of the community association and requires renters to adhere to HOA rules. This is very important because it gives you and the homeowner association a means of enforcement. A good lease or lease addendum should support the community by:
    • Requiring the tenant to obey the bylaws, rules and regulations of the association. (Attach copies!)
    • Requiring the tenant to pay fines for HOA rule violations.
    • Requiring the tenant to vacate if community association regulations are repeatedly violated.
  • Keep the Association Informed: Once the lease is signed, give a copy to the community association manager or a board member. The more information you provide about your renters, the more successful they will be in the community. Please provide the following information to the association:
    • Renter’s name (including children or roommates) and phone number.
    • Renter’s email address, employer or other pertinent details.
    • Renter’s vehicle description and license plate numbers to provide parking information.
    • The number and type of pets, if any.
    • Your forwarding address and phone numbers.
  • Encourage Tenants to Participate in the Association: Be an advocate for your tenants with the community association. Make sure they have access to the recreational and parking areas and that they have the keys and passes they need. Please give them the name and phone number of the community association manager.

Even though tenants have no vote on association matters, they are an important part of the community. Make them feel welcome, provide information that will familiarize them with the HOA, and encourage them to participate in community activities whenever possible. Today’s renters may be tomorrow’s owners—or even board members. The more we all do to promote a sense of belonging for renters, the more positive and successful the leasing experience will be for everyone.[/vc_column_text][/vc_column][/vc_row]

Important Information for Landlords

If you are an owner who leases your unit, your homeowners association would like to make the leasing experience successful and positive for everyone by informing you of your responsibilities. This will help preserve your property value specifically and maintain the HOA’s property value in general.

Your tenants may not be familiar with common-interest community living. Please take a few minutes to explain to them that living in a community association is very different from living in a rental apartment community. Your tenants, like all residents, are subject to the rules and regulations of the HOA, and it’s up to you to educate them and see they comply. The association will assist you in this area as best possible, but the responsibility lies with you. It is recommended that you provide your tenants with written copies of all HOA policies and rules, and advise them on the proper use of the association’s facilities. You can obtain copies of these and other useful documents from the manager.

It is strongly recommended that you have a written lease agreement with your tenant. As a lessor (landlord) of a home in a HOA community, the lease you use must require tenants to comply with the HOA’s governing documents. In the event your tenant fails to comply with these documents, including the bylaws, or its rules and regulations, a representative of the association will first contact your tenants in an attempt to remedy the problem. The association will send you a copy of any notice sent to your tenant.

If the tenant does not correct the violation, the HOA will contact you and expect you to remedy the violation using the recourse available to you through your lease agreement. If you are unable to correct the violation, the HOA may pursue appropriate legal action against the tenant and possibly against you.

The HOA asks that you provide the manager with the names and contact information of your tenants. This way, the association can add your tenants to its mailing list, and they will receive the newsletter, invitations to participate on committees, notices of social activities and general association-related information. This information will also be used in case of emergency.

Follow these simple steps and you, the tenants and the HOA will all have a positive community association living experience:

  • Provide your tenants with copies of association rules.
  • Educate tenants about the need to follow association rules, and see that they comply.
  • Advise tenants on the proper use of association facilities.
  • Use a written lease agreement.
  • Make sure your lease requires tenants to comply with all association governing documents.
  • Provide the association with contact information for your tenants.

Renters: If you don’t have a copy of the HOA rules or you’d like more information about the association, please contact a board member or manager of your association.